Secure Online Voting Platform for Organizations

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Voteer is a secure online voting platform built to support general meetings, workplace elections, corporate referendums, and shareholder votes with full governance control and audit-ready reporting.

This page provides an overview of how the platform is structured and how each ballot progresses from configuration to final audit.

Voteer operates through two connected applications

Backstage, the secure organizer interface where ballots are configured and supervised,

and the Voter Application, designed to deliver a simple, secure, and accessible voting experience.

Together, these environments ensure that every stage of the ballot lifecycle — from setup to reporting — is managed within a single, structured, and transparent system.

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‍What You Can Manage with VoteerThe platform includes over 100 built-in features.

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Voteer includes over 100 built-in features designed to support complex governance processes while maintaining clarity, control, and transparency at every stage of the ballot lifecycle.

Governance & Organization

  • Multi-organization access with role-based permissions
  • Full ballot configuration and lifecycle control
  • Poxy Allocation Enforcement with customizable rules
  • Quorum tracking and voting weight management
  • Group and eligibility management

‍Security & Authentication

  • Secure voter authentication (single-, two-, or three-factor)
  • Decryption Key Vault or Distributed Key Management
  • Encrypted ballot box and controlled key access
  • Individual and universal vote verifiability

Communication

  • Personalized Email/SMS credential delivery
  • Delivery reports to confirm receipt of voting notices
  • Targeted reminders and non-voter follow-ups

Publications

  • Financial reports and official documents
  • Candidate statement publication
  • Embedded videos and supporting materials
  • Controlled visibility during the ballot period

Q&A & Debate

  • Structured Q&A module for participant questions
  • Configurable anonymity settings
  • Pre-moderation and moderation controls
  • Upvote system to prioritize questions
  • Real-time presentation during live sessions

‍Live Vote & Supervision

  • Real-time vote supervision without compromising ballot secrecy
  • Controlled opening and closing of voting questions
  • Live presentation mode for in-room or virtual sessions
  • Microsoft Teams and Zoom integrations

Reporting & Audit

  • Comprehensive reporting and audit trail
  • Exportable results, proxy files, and attendance records
  • Voter activity logs and sealing verification
  • Audit-ready documentation for governance and compliance

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Structured Ballot Lifecycle

Every ballot in Voteer follows a clearly defined lifecycle designed to ensure procedural integrity, traceability, and governance control.

Ballots progress through predefined statuses that structure the entire process, from configuration to final reporting.

Ballot Status & Sealing Process

Status Description
Draft Configuration in progress. Voters cannot access the ballot.
On Going The ballot is sealed and voting is enabled.
Ended Voting is closed and counting can begin.
Deleted Ballot data has been permanently removed according to retention rules.
The transition from Draft to On Going automatically seals the ballot configuration, preventing structural changes and preserving procedural integrity.

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Configure and Run a Ballot in Five Structured Steps

Voteer structures the organization of a ballot into five clear and sequential steps.

This framework ensures control, traceability, and governance integrity from initial setup to final reporting

While the process follows a structured model, the platform remains fully flexible — organizers can adapt configuration settings, security levels, and participation rules to match their specific governance requirements.

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Step 1: Configuration (Ballot)

Define the structural and security framework of your ballot:

  • Ballot name and voting period (date, time zone)
  • Security level and authentication requirements
  • Proxy rules and quorum settings
  • Activation of modules (Q&A, publications, registration, presence, form)

At this stage, the ballot remains in Draft status and is not accessible to voters.

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Step 2: Voter List Management (Voters)

Upload and structure your electoral roll:

  • Import voters via CSV or create them manually
  • Assign voting weight and eligibility rules
  • Assign groups (colleges) when required
  • Access and manage each voter’s detailed profile

The platform provides real-time tracking of:

  • Registration status
  • Proxy allocation
  • Attendance and check-in status

Organizers can monitor participation data dynamically from a centralized dashboard, ensuring full control.

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Step 3: Communication Management (Messages)

Prepare and control all voter communications:

  • Send personalized voting credentials via Email/SMS
  • Schedule targeted reminders
  • Trigger non-voter follow-ups
  • Monitor delivery reports to confirm receipt of official voting notices

Each message is traceable and linked to a delivery status.

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Step 4: Ballot Supervision and Control  (Live votes)

Manage the voting session in real time:

  • Create, validate and open voting questions
  • Monitor participation without revealing vote content
  • Manage Q&A and publications
  • Present questions and results in Presentation Mode
  • Integrate Microsoft Teams or Zoom

Each voting question follows its own lifecycle:

Status Description
Editable The question can be created or modified.
Valid The question is ready but not yet open to voters.
Open Voting is in progress.
Paused Voting is temporarily suspended.
Closed Voting has ended and counting can begin.

Organizers can manually close questions or rely on scheduled closing, ensuring full procedural control over the voting session.

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Step 5: Reporting & Audit (Reports)

Close, decrypt, and document the ballot:

  • Decrypt ballots using Vault or Distributed Key Management
  • Generate results reports
  • Export attendance records and proxy files
  • Access voter activity logs
  • Verify sealing code integrity

All reports are downloadable and audit-ready.

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Designed for Governance, Compliance, and Control

Voteer is designed to support high-stakes corporate and institutional decision-making processes. Every ballot follows a structured lifecycle that ensures procedural integrity, controlled progression, and full traceability from configuration to final reporting.

The platform enforces a clear separation between configuration, participation, and counting phases. Once a ballot transitions from Draft to On Going, its configuration is sealed, preventing structural changes and preserving procedural integrity.

Role-based permissions ensure that organizers and scrutineers operate within clearly defined responsibilities. Combined with encrypted ballot storage, controlled decryption processes, and audit-ready reporting, Voteer provides a governance-oriented environment built for accountability.

Whether voting is conducted live during a meeting or over an extended period, the platform maintains structured supervision, secure counting, and documented results aligned with corporate compliance requirements.

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Security & System Integrity

Beyond governance workflows and operational control, Voteer is built on a secure technical architecture designed to protect ballot confidentiality, data integrity, and system reliability.

From encrypted ballot storage and controlled decryption processes to sealing verification and detailed audit logs, every technical component is designed to ensure that votes are cast as intended, recorded as cast, and counted as cast.

A dedicated Security & Architecture overview details the platform’s encryption model, key management structure, system controls, and audit mechanisms.