Organize hybrid general meetings tailored to your professional needs: businesses, associations, and public institutions. Perfect for key events like annual general meetings, board meetings, or strategic sessions, with a secure and modern solution.
- Manage Registrations
- Effortless Digital Proxies
- Early and Direct Voting
- Quorum Monitoring in Real-Time
- Digital Check-In
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Boost your Governance
No matter if you’re a company, a nonprofits, or public, Voteer encourage participation, ensuring a transparent and inclusive decision-making process.
Strengthen Voter Engagement
Boost Governance
Legal Compliance
Streamlined Voting
Remote Voting
Your Stars make us shine
We’ve just completed our employee representative elections, and I’d like to share our experience with David from Voteer. The Voteer platform was extremely helpful throughout the entire election process — very intuitive and easy to use. David’s support was highly professional; he adapted perfectly to our context and environment and was always available to answer our questions. It’s a powerful tool with personalized, professional, and friendly support — I highly recommend it! And of course, electronic voting is simply incomparable (having previously managed paper-based elections). Don’t hesitate to reach out to David — I can’t recommend him enough!
This was our second year of using Voteer for our annual shareholders meeting. Our process for weighted voting prior to Voteer was clunky, time consuming and challenging for our hybrid or absentee voters. We are now able to account for everyone's needs simply and efficiently. We feel confident and well supported in our new process using Voteer.
Ease of use, professional phone support, simple setup… It’s the perfect tool! Thank you, Voteer!
The voting system worked well and made our lives easier!
Excellent service and support from start to finish. Very available and attentive. Highly recommended!
I highly recommend this service for both pre-election support and election day assistance. The team ensures you are as autonomous as possible when organizing your General Assembly or elections on the big day. A major advantage of Voteer compared to other platforms: voters don’t need to create an account in advance, which makes things much easier on election day
High-quality support and a top-notch tool. Our employees appreciated the simplicity and speed of the voting process.
Très satisfait de l'assistance de VOTEER et de l'équipe pour l'organisation de nos élections professionnelles. La solution est adaptée (Ex : sécurité, ergonomie, confidentialité des données), tandis que l'accompagnement et la réactivité font la différence
A big thank you to the team for their availability, support in mastering the platform, and valuable advice. We are delighted to have chosen Voteer. In summary: efficiency and time savings! We won’t hesitate to use it for future elections.
We used the Voteer platform for our last General Assembly. Everything went very well: David was very attentive to our requests, available, and patient. The platform is highly user-friendly, the voting reports are of excellent quality, and the free SMS reminders are more than appreciated. A big thank you! :)
Thank you! Meticulous support with professionalism, kindness, and patience!
Excellent support. Great availability. Our first electronic voting experience turned out very positive (participation rate, monitoring, etc.). Thank you
"Efficient and friendly!"
« Avec Voteer, nous avons augmenté le taux de participation de 40 %, avec une expérience utilisateur plus fluide »
“Digitizing the vote saves time for both organization’s team and the voters”
“First online voting! Voteer is an innovative and easy-to-use solution acclaimed by our elected officials.”
“Participation rate on Voteer is great, Provepharm Life Solutions achived 89% in our online voting”
“Our vote was a success, thank you for your professionalism and availability ”
“Thanks to Voteer, Vegephyl increased participation by 100% and saved 3 hours on counting time.
“Voteer offers a flexible and super-easy online voting solution”
“We save time and engage our team by using Voteer ”
“With Voteer, we have made our hybrid AGM with early & live voting more efficient”
“A flexible, super-easy multi-faced online voting toll”
“Engaging teams to cast a vote is a reality with Voteer”
“Thanks to the electronic voting solution, we have been able to organize our General Assemblies and elections under optimal conditions, whether in person or remotely. The platform is intuitive and allows us significant autonomy while providing support when needed. We particularly appreciate the transparency offered by real-time monitoring and personalized reminders, which helped us engage more voters. The successful deployment across our leagues and committees is a real asset for our federation’s governance.”
“We were initially impressed by the simplicity of the app, but what really made the difference was the outstanding customer service which was the highlight of our experience”
“We have switched to Voteer for our electronic vote at our AGM. the organization and tracking app is more effective. Our members found the platform easier”
“It is so easy to setup and follow up an electronic ballot with Voteer. The ease-to-use and UX is a big plus. It is really efficient”
“Voteer’s Legal Online Voting platform propels Havas towards governance 3.0”
"We thank our electronic voting provider, Voteer, for another seamless implementation. All resolutions have been adopted."
We are absolutely delighted with your service. Everything was perfect, from the advice provided ahead of the vote to the voting process itself and the results display. I wholeheartedly recommend your company
Our electronic vote went perfectly. Thanks to the Voteer team for their excellent support.
Voteer enabled us to focus on what matters—the debate itself," she noted. "With instant voting results and easy setup, the platform saves significant time in preparation and makes voting accessible and straightforward for participants from across Europe"
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A hybrid solution for all your general meetings and governance instances
Digital tools have become indispensable in our daily and professional lives. Among the key innovations is the rise of hybrid events, seamlessly blending in-person and virtual participation. The good news? This flexible format is now widely adopted for general meetings!
Thinking of organizing a hybrid general meeting? Here’s everything you need to know for a successful implementation.
What is a Hybrid General Meeting?
Before diving into the organization process, let’s clarify what a hybrid general meeting entails.
In-person and remote participation
A hybrid general meeting combines physical presence and virtual attendance. Participants, including board members, shareholders, or property owners, can choose to attend either in person at a physical location or remotely through an online platform.
This flexibility allows you to merge the advantages of both in-person and remote formats, providing a seamless experience for everyone involved.
Good to know: It is entirely possible to organize both ordinary and extraordinary general meetings in a hybrid format
Benefits of a Hybrid General Meeting
The popularity of hybrid general meetings is growing rapidly, thanks to their numerous benefits:
1. Enhanced accessibility:
Remote participants can easily overcome geographical barriers that might otherwise prevent them from attending in person.
2. Increased transparency:
A digital setup allows for thorough meeting tracking, improves the monitoring of votes, and fosters trust among participants.
3. Cost efficiency:
Fewer in-person attendees reduce expenses related to catering, travel, and other logistical needs.
However, to fully reap these benefits, your hybrid general meeting must be carefully organized.
How to Successfully Organize a Hybrid General Meeting
1. Choose the right platform
The foundation of a successful hybrid general meeting lies in selecting a reliable platform. Your chosen solution should offer:
• Secure electronic voting capabilities
• Seamless integration for both in-person and remote participants
• Compliance with data protection regulations.
2. Test all equipment
Ensure a smooth experience by checking the internet connection, audio/video systems, and live streaming options before the event.
3. Inform your participants
Distribute a detailed guide explaining how to access the platform, use its features, and participate effectively. This is especially crucial if this is the participants’ first hybrid meeting.
4. Engage your audience
Interaction is key. Remote attendees should have the same opportunities as in-person participants to ask questions, make comments, and cast their votes. Ensure your platform supports dynamic interaction without disrupting the in-person experience.
Secure Electronic Voting for Hybrid General Meetings
When you choose Voteer, you gain access to the most secure electronic voting solution for your hybrid general meeting. Our platform is designed to meet the highest legal standards and prioritizes:
• Secure online voting
• Integrity of voting processes
• Transparency of results
• Auditability of the entire process
With Voteer, you and your participants can feel confident in the fairness and reliability of the voting process.
What are the two types of general meetings?
General meetings are classified as:
• Ordinary General Meetings (OGM): Held annually to approve accounts, distribute dividends, and appoint board members.
• Extraordinary General Meetings (EGM): Convened for exceptional decisions like amending bylaws, increasing capital, or restructuring.
What is the agenda of a general meeting?
The agenda outlines the topics to be discussed and voted on during the meeting. It provides participants with a clear overview of the session’s structure and objectives.
What is the ideal timing for a general meeting?
For companies, an Ordinary General Meeting must be held annually within six months after the end of the fiscal year. For example, if the fiscal year ends on December 31, the OGM must occur before June 30 of the following year.